Copier Shipping Cost Guide
How much does it cost to ship a copier? Real pricing, no fluff. Get transparent copier shipping rates by size, distance, and service level — plus an instant free quote.
How Much Does It Cost to Ship a Copier?
Copier shipping costs typically range from $150 to $1,400+ depending on machine size, weight, distance, and the level of service you need. Most standard office copiers shipped within the same region run $200–$400. Coast-to-coast shipments of full-size floor models typically run $400–$700 for standard freight.
The biggest variable in copier delivery cost is the service level: standard LTL freight (cheapest), inside delivery, or white-glove service with installation (most expensive). For businesses that need affordable copier delivery without sacrificing safety, our standard freight service offers the best value.
Unlike standard carriers, Copier Lease Returns specializes exclusively in copier and office equipment logistics — which means our standard rates already include proper packaging, equipment-trained crews, and safer handling than generic freight carriers.
Copier Shipping Rate Estimates
Estimates based on 2025 market rates. Actual copier shipping quotes depend on origin, destination, and specific equipment. Get a free custom quote below.
| Copier Type | Weight | Regional | Coast-to-Coast | White Glove |
|---|---|---|---|---|
Desktop MFP Small desktop multifunction printers, basic laser printers | 20–80 lbs | $150–$250 | $200–$350 | $300–$500 |
Mid-Size Floor Copier Standard office copiers, mid-range MFPs with finisher | 80–250 lbs | $200–$350 | $300–$500 | $450–$750 |
Large Floor Copier High-capacity copiers, full-size production MFPs | 250–500 lbs | $300–$500 | $400–$650 | $600–$1,000 |
Production Printer Digital presses, high-volume production printing systems | 500+ lbs | $500–$900 | $700–$1,400 | $1,000–$2,500+ |
* All estimates are ranges. Contact us for an exact copier shipping quote for your specific unit and route.
What Affects Copier Shipping Rates?
Weight & Dimensions
Heavier and larger copiers cost more to ship due to freight class and handling requirements. Full-size floor copiers typically weigh 200–400 lbs.
Shipping Distance
Local and regional shipments (under 500 miles) cost significantly less than cross-country copier shipping. Coast-to-coast routes add $150–$300 on average.
Service Level
Standard freight (curbside) is cheapest. Inside delivery adds $75–$150. White-glove with installation adds $200–$500 depending on complexity.
Packaging
Copiers without original packaging require custom crating. Professional crating adds $75–$200 but protects against damage claims.
Pickup vs. Drop-Off
Scheduled pickup from your location adds $50–$150 vs. dropping off at a freight terminal. Most businesses opt for pickup for convenience.
Insurance
Declared value coverage is included up to $500 on standard shipments. Higher-value copiers benefit from additional coverage at 1–2% of declared value.
Timeline
Expedited or guaranteed delivery windows add a premium. Standard 3–7 business day delivery is the most affordable option.
Freight vs. White Glove Copier Delivery
Choosing between standard copier freight shipping rates and white-glove delivery comes down to your budget, urgency, and the copier's value. Here's how to decide:
Standard / LTL Freight
- Curbside or dock delivery
- 3–7 business day transit
- Basic protective packaging
- Real-time tracking included
- Best for: refurbished, older, or lower-value copiers
White Glove Delivery
- Inside delivery with placement
- Professional installation & setup
- Premium crating & packaging
- Debris removal included
- Best for: new, high-value, or leased copiers
Copier Shipping Cost FAQs
Is there cheap copier shipping available?
Yes — our standard LTL freight option is our most affordable copier delivery service. For budget shipments, we pair competitive freight rates with proper copier-specific packaging to keep your equipment safe without the premium price tag.
How do I get a copier shipping quote?
Fill out our quick quote form with your copier make/model, origin and destination zip codes, and preferred service level. We respond with a custom quote within 2 business hours — no obligation, no hidden fees.
Does the copier shipping cost include insurance?
Basic declared value coverage up to $500 is included on all shipments. For higher-value copiers, we offer additional cargo insurance. We recommend declaring full replacement value on machines worth over $1,000.
Are copier freight shipping rates different from white glove rates?
Yes — significantly. Standard LTL freight delivers to the dock or curbside and costs 40–60% less than white-glove service. White glove includes inside delivery, installation, and setup — the premium price reflects the higher labor involved.
Do you offer volume discounts on copier shipping?
Absolutely. Dealers and leasing companies shipping 10+ copiers per month qualify for our volume pricing program. Contact us for a custom rate schedule tailored to your monthly shipping volume.
Ready for a real copier shipping quote?
Transparent pricing, no hidden fees, response in under 2 hours.